Meeting Designs and Guides
As part of our facilitation services, we often develop meeting designs and guides for our clients. In some cases, we develop guides for others to use when facilitating meetings. Here are some designs and guides we have generated for use with specific clients:
Lexington Herald-Leader Credibility Roundtable – Facilitator's Guide (20 KB, pdf) (2001)
This guide outlines a roundtable conversation Rona facilitated for the Lexington Herald-Leader on how to increase the credibility of the paper's coverage of local school issues.
The Inner Game of MACED (1999)
We developed this agenda for a one-day meeting of staff and board members of the Mountain Association for Community Economic Development; the meeting explored sustaining change.
Design for Debriefing the Outdoor Challenge Course (1999)
This is an agenda for debriefing a group's work in the outdoor challenge team workshop. The purpose of the day of follow-up work is to help groups "know what they know," and then apply their new knowledge to their everyday work life. We used this design with the Prichard Committee in April, 1999.
Making Meetings Effective – Agenda (1999)
This is an agenda from a direct action workshop aimed at equipping group members to plan and carry out effective meetings in a wide variety of situations and settings. Rona used this agenda with the Providence (RI) Civic Entrepreneurs in February, 1999.
Making Meetings Effective Guidebook (124 KB, pdf) (1999)
This guide contains helpful suggestions for planning and running effective meetings. It includes sample meeting agendas, considerations for choosing a meeting location, suggestions for ground rules, evaluation techniques, lists of additional resources, and more. Created for the Providence (RI) Civic Entrepreneurs in February, 1999.
How Can We Fulfill Our Promise to Young People? Speak Out Lexington 2000 – Guide for Moderators and Reporters (644 KB, pdf) (2000)
Every year RKI develops a conversation guide for the volunteer moderators and reporters who will be leading Speak Out Lexington sessions. In 2000, Speak Out participants focused on the "developmental assets" approach to young people. This guide contains basic instructions for moderators and reporters, the questions to be asked in each session, and ideas for having a successful dialogue.
Sustainable Racine's Community Forum – Facilitators' Guide (145 KB, pdf) (January, 1998)
On January 31, 1998 Sustainable Racine (WI) launched 23 simultaneous public meetings involving nearly one thousand Racine residents. Participants in these meetings gathered together to produce a vision for a sustainable future for the Racine area, using a process called "treasures and rainbows." RKI trained over 100 volunteer facilitators to run these meetings. This guide contains both general tips and specific instructions (a verbatim version and an outline version) the facilitators followed to carry out their important work.
Sustainable Racine's Community Organizing Committees – Facilitators' Guide (53 KB, pdf) (February, 1998)
After the community forum on January 31, 1998, interested citizens formed community organizing committees to work on specific improvement projects. This guide provided facilitators with directions, as well as an outline of what they sought to accomplish during the first meeting of the committees.
Sustainable Racine's Vision Council Delegations – Facilitators' Guide (42 KB, pdf) (February, 1998)
Participants at each public meeting site on January 31 selected a delegation of citizens to represent them on the Sustainable Racine Vision Council. In preparation for the first meeting of the Vision Council, each team of delegates met separately to integrate the ideas from the community forum, prepare a report for the Council, and determine next steps. Facilitators used this guide to help the delegates get ready for the Vision Council meeting.
Sustainable Racine's Vision Council Work Session 1 – Facilitators' Guide (34 KB, pdf) (March, 1998)
This guide provided instructions to facilitators who ran the first meeting of Vision Council delegates from all 23 sites. During that meeting, delegates formed ten Work Groups to work on specific aspects of the vision and goals for a sustainable future. Sustainable Racine staff assigned a facilitator to provide direction to each Work Group.
Sustainable Racine's Vision Council Progress Report – Guide for Facilitators and Recorders (80 KB, pdf) (April, 1998)
During these public meetings, community members had the chance to hear from the Vision Council delegates selected from their particular site and to give feedback on the ideas produced by the Council so far. This guide provided general tips and specific instructions to facilitators as they helped the group address the overall vision process and the individual Work Groups' goals.
Sustainable Racine's "Tool Kit" for Vision Council, Meeting 4 – Make Your Own Facilitators' Guide (63 KB, pdf) (May, 1998)
This is the last facilitators' guide that RKI developed for Sustainable Racine. It essentially walked facilitators through the main elements of a meeting and offered suggestions for how they might approach each aspect of their work. The guide encouraged people to develop their own custom-tailored facilitator guide and provided basic directions.
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